Organizational Structures

The structure of an organization is often represented by a reporting chart or "organizational chart". Reporting charts show the relationship between people and groups within the organization and to whom each person or group will report.

1) Classic

<aside> 💡 In the classical grouping, there is a typical hierarchy where the chief executive officer i.e. the CEO and other senior executives are at the top, the directors or managers below them, and then the people who report directly to them, descending in this way.

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2) Matrix

<aside> 💡 In this structure, there are people above you, but there may also be people in neighboring departments waiting to receive up-to-date information about your progress. Even if these people are not your direct boss, you should contact them because the information they provide may change your work.

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Questions to Ask to Understand Corporate Culture

General Environment

• [ ] What is the company's dress code?
• [ ] How do people usually share success in this company?
• [ ] Is risk taking encouraged and what happens when people fail?
• [ ] How do managers support and motivate their teams?
• [ ] How do people in this role interact with customers and users?
• [ ] When and how do team members give each other feedback?
• [ ] Could you give examples of the practices in the workplace?
• [ ] How does the company celebrate success?

Policies

• [ ] What are the policies regarding sick leaves and annual leaves?
• [ ] Does the company provide flexibility to its employees (eg working from home, flexible working hours)?
• [ ] What policies are in place to encourage employees to share their identities at work?

Processes

• [ ] What is the company's recruitment process?
• [ ] How do employees measure the impact of their work?

Values

• [ ] What are the company's mission and values?
• [ ] How can the person holding this position contribute to the mission of the institution?
• [ ] How does the institution support professional development and career development?

Listen to what people have to say

• [ ] What was the experience of employees working in similar projects in the past?
• [ ] What can they tell you about key stakeholders and customers?

Pay attention to company rituals

• [ ] How are birthdays and holidays celebrated?
• [ ] Do employees usually eat lunch at the same time and in the same place?
• [ ] Observe employee interaction: Observing how employees interact can help you tailor your interaction style to company norms.
• [ ] Is the interaction between employees formal or informal?
• [ ] Are the opinions of employees in different roles taken?

Change Management

• [ ] Create a Sense of Ownership and Urgency
• [ ] Create the Right Combination (Team)
• [ ] Communicate Effectively

<aside> ✅ In project management, the process of delivering the completed project and getting people to adopt it is called change management. Understanding change management can ensure the successful completion of a project and the organization's acceptance and adoption of the proposals that come with the project.

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USEFUL RESOURCES for Institutional Structure and Organizations